IUPUI Office of the Registrar
Authorization and Restrictions
The university uses several screening devices in the registration process to help ensure that a student is eligible to enroll for the term or for a particular course.
Your school or other units, such as the Dean of Students, may place a hold on your registration which will block your enrollment unless cleared. In most, but not all, cases this hold is used to ensure you have met with your academic advisor. Departments have the option of giving permission on a term-by-term basis (which means you have to get permission each time) or may lift the restriction permanently (usually after a student has submitted required material or has met performance stipulations such as raising the GPA). Check with your school to ensure you are eligible to register. You may also review your holds in the Student Information System (SIS) through One.IU. Students with holds will see them displayed on the right side of the front page of the Student Center in SIS.
There are some classes whose enrollment is managed specifically by the department or instructor. Contact the department which offers the class to determine if you are eligible. In some cases you may need to complete paperwork in the department in order to enroll in internships, student teaching, etc. Should the department approve your eligibility, it will load an appropriate class permission to the registration system which allows you to register.
Subject, Catalog Number, Class Number, Description, Permission Type, Date Used, Expiration Date: These fields give information specific to the class permission you have been granted.
- Add class permission allows you to add the class regardless of enrollment limits.
- If Space class permission allows you to add the class only if there are seats available.
Date used: This date will appear when you used the class permission by registering for the class.
Expiration date: This is the last date you can use this class permission. If you still want the class and did not register for or add it by the expiration date, you will need to contact the course department again to request permission to enroll.
Students can view any class permissions by navigating to One.IU, clicking on the search box and typing Student Center then clicking on the Student Center task icon. Hold display on the right side of the front page of the student center.
Classes are sometimes restricted to students who are officially enrolled in the school offering the course, such as Business or Nursing. the Details section of the class search results to for any restrictions. If you are not enrolled in the school and wish to enroll in the class, contact the school or department which offers the class to determine if you are eligible. If you are approved, the department will grant appropriate permissions allowing you to attempt to register for the course. School authorization does not always guarantee a seat in the class; it simply permits you to enroll should a seat be available.
Students can view their class permissions by navigating to One.IU, clicking on the search box and typing Student Center then clicking on the Student Center task icon. Then go to View Class Permissions.
In some cases departments require students have a certain class standing (sophomore, junior, etc.) In order to enroll in a particular course. This restriction is typically listed in the course note in the Schedule of Classes. If your class standing does not meet the minimum requirement, call the department offering the course to determine if you are eligible. Should the department approve your eligibility, it will load an appropriate code to the registration system which allows you to attempt to register for the course. Class standing authorization does not guarantee the student a seat, it simply tells the registration system to let the student enroll should a seat be available.
Class standing reads the number of credit hours a student has completed with Indiana University. This means that visiting students and graduate non-degree students will not automatically meet the class standing requirements as they typically have no or too few IU credits. These students should call the department offering the course and provide the necessary information. The department will determine if the student is eligible to proceed, subject to space availability.
Students can view any class permissions by navigating to One.IU, clicking on the search box and typing Student Center then clicking on the Student Center task icon.
Career (Level) Restriction - Undergraduate students are restricted from registering in Graduate-level courses without specific permission from the Graduate course department. This restriction is to guard against the following:
- Transcript statistics are sorted by student level (career): Undergraduate, Graduate, Medical, Dental, Law. If an Undergraduate student enrolls in a graduate-level course, that course would sort to the Undergraduate portion of the official transcript and be calculated in those hours earned and GPA. Generally, students would want a graduate-level course included in their Graduate GPA summary.
- Undergraduate students pay less in tuition and fees than do graduate students so they are restricted to undergraduate courses as part of the registration system.
In some cases, students are expected to complete a course or receive an appropriate score on a placement test before being allowed to enroll in a subsequent course. When a course has a prerequisite it means the department has determined a student must possess a certain body of knowledge to enhance their chances of success in a desired course. The pre-existing knowledge may be a skill, an ability, a placement test score, or successful completion of another course.
These prerequisites are usually listed as a class note in the Schedule of Classes (i.e. "P: ENG-W 131" would signify the students must have completed ENG-W 131 or its equivalent before enrolling in the designated course). Most prerequisites are coded in the registration system.
- If you attempt to enroll in one of the designated courses and are eligible you will see no difference in the registration process.
- If you attempt to enroll in one of the designated courses and are eligible due to your current enrollment in the pre-requisite course, your eligibility will be reviewed for successful completion of the current coursework (e.g., if a Summer course indicates "P: ENG-W 131" and you are currently enrolled in W131 in the Spring the department will check to verify you passed W131 in order to maintain enrollment in Summer course.)
- If you attempt to enroll in one of the designated courses and are not eligible you will receive an error message indicating you do not meet the prerequisite. Contact your academic advisor for more information.
However, there are some prerequisites that the registration system does not screen for and departments reserve the right to review class rosters following registration to determine if individual students are indeed eligible. In such cases students may be asked to withdraw from the course or face being administratively withdrawn. This is also true for any course which requires "Consent/Permission of Instructor Required."
Students who owe money to the university (any campus) or who have a hold placed on their record from the university's office of Accounts Receivable Management Services (formerly Student Loan Administration) may be blocked from registering until the problem is resolved. If the message reads Bursar Encumbrance, contact the Office of the Bursar. You may also review your student account from the Bursar Status link in SIS through One.IU.