About Admission and Enrollment Reports

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Point-in-Cycle Enrollment Management Reports

Each week during an admission/enrollment cycle the Office of Information Management and Institutional Research updates its Point-in-Cycle site. This site was developed in collaboration with the Office of Admissions and the Office of the Registrar.

Visitors to this site can view data for this year and the same semester the previous two years (Fall 2004, Fall 2003, and Fall 2002 for example). Note that data for a particular date last year may not be available. The default term and date is the latest term and latest report date. Note that admissions data are captured weekly on Saturday evenings and the PIC site is usually updated on the following Tuesday. Enrollment data are captured every other week. The director of undergraduate admissions and registrar usually provide very brief comments to provide any necessary explanation or context, as necessary.

In both the Admissions and Enrollment sections the default is for the Indianapolis campus of IUPUI. The data may be viewed for individual schools (Business, Liberal Arts, etc.) and the viewer has the ability to establish a profile so that the default data are those for a specific school.

The Admissions section shows:

• The number of applicants and admits for the campus as well as for an individual school. These data are separated by beginner, transfer, and non-degree students, undergrad and grad/professional in this and the next two reports.
• Quality indicators for undergraduate applicants, such as high school rank, SAT, and ACT. Visitors will note that a number of IUPUI students do not have rank or SAT scores as they were not required to provide the data when they've reached a certain age. This is the case for most non-traditional students. The rank-in-class data shows the number of applicants and admits in the top 10% of their high school class, top-third, etc. and their relative distribution for this year and last.
• Ethnicity and some age summary data for students 19 and younger and 25+.
• A profile for ethnicity and gender of graduate and professional students

The Enrollment section shows:

• The number of students registered by class standing. These reports can be viewed for the campus as a whole or just for students enrolled through one school.
• Credit hours taught, separated by course level (100, 200, etc.). These data are at the campus-level or can be viewed by the school teaching the course.

In addition to the specific data, visitors can see where the campus was in the particular process at this time last year, that is, what percentage of the eventual number of students admitted or registered had done so by the matching date in the previous year.

Official University Enrollment Reports are available for all IU campuses. This site also provides data on retention and graduation rates, degrees conferred, financial aid, and the Common Data Set.

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Office of the Registrar Enrollment Reports

Periodically throughout the enrollment period for each semester and at time of census, a series of reports is published that fall into three categories.

• Orange reports - These are the high level views of student headcount and credit hours taught by individual schools. The intended audience is deans, university administration, and in some cases, the general public. These reports used to be printed and distributed on orange paper.
• Other Enrollment Reports - These provide data at the course and section level. The intended audience is deans and department chairs in schools where departments use different codes, such as Anthropology and History within the School of Liberal Arts. In some reports the data are totaled at the school level.
• Comparative Enrollment and Demographic Reports - A set of 65 reports which show the specific number of different majors within each school, age information, ethnicity, full/part time status, & a number of other reports developed over the years to answer the most frequently asked questions by the schools. This category of reports shows the totals for last year and this. This set of reports is published only at census.

While the Comparative Enrollment and Demographic Reports provide matching data from the previous year within the report, most others do not. For this reason matching reports from the same date in the previous year are provided in the second column. Be careful to select the correct semester.

Detailed data for the Columbus campus are published separately.

Care should be taken in printing the reports as some run as long as 300 pages. In a number of cases the data are also provided in an excel format for use by the viewer.

Links to the code expansions are provided where appropriate, allowing the viewer to know that HPER stands for Health, Physical Education, and Recreation, for example.

In addition, the following information is available from the Enrollment Report site:

Archived links to the detailed enrollment reports back to the Fall of 1997.

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Genealogy presents

• Heads and credits at the campus level from 1968 forward
• Headcount by student school for each semester for 1985 forward
• Credit hours taught by department for each semester 1985 forward

Other Enrollment Reporting links to a page of other data sites, both internal and external to the institution.

Information Management and Institutional Research (IMIR)

IMIR staff study Fall enrollment information in detail and provide both text and summary data in a report typically published in November. The reports are presented in multiple formats that are very user-friendly.

There is overlap in some of the enrollment reports provided by the Office of the Registrar and IMIR. The Registrar’s reports provide neither context nor interpretation, but focus on getting the numbers up quickly and for every semester. The data are not for the timid.

IMIR also provides longitudinal reports--typically five years at a time--and reports on quality issues (SAT, rank, etc.). In addition to providing an annualized summary of degrees awarded, the office also produces a number of assessment reports such as satisfaction surveys for students, faculty, staff, and alumni.