IUPUI is Indiana's premier urban research university. The campus enrolls more than 30,000 students in 21 schools and academic units.
IUPUI Office of the RegistrarExperiential Learning Notations on |
IUPUI Policy and Procedure January 2006 Background and Policy |
Background
In an effort to identify and track specific community-based learning experiences, experiential learning notations have been approved for addition to the official Indiana University transcript. An explanation of what constitutes experiential learning, what courses might qualify, and how these notations would appear on a student’s transcript is outlined below. This policy is now implemented at IUPUI. It should be noted, however, that it has not been implemented at all Indiana University campuses.
Experiential Learning
Experiential learning is defined as formal, supervised learning experiences that rely substantially on students’ applying through direct experience the knowledge and information acquired through reading, simulations or electronic exercises, faculty instruction, or other modes of learning directly within the context and duration of the course. Consequently, experiential learning entails the integration of
Experiential learning may occur on campus, in the community, or both. Although many co-curricular student activities can also be categorized as experiential learning, approval for transcript notations applies only to those activities that are linked to students’ academic coursework.
The intent of this policy is to permit academic units, faculty, and students to understand and to record these types of learning and, further, to identify which are based substantially in the community, either in off-campus settings or applied to off-campus situations. In making decisions about the classification of experiential learning, judgment of individual faculty and approval of the academic department will be required. These guidelines have been developed to provide assistance in this process, and to ensure consistency across campuses. The recognized categories of experiential learning are specified below.
Categories of Experiential Learning
The following list provides definitions of the types of experiential learning courses that will be tracked on transcripts and other official documents issued through the Office of the Registrar. Most of these definitions have been adapted from established, nationally referenced sources (see references section below).
All courses listed on the transcript must meet the criteria noted above.
Clinical education: Entails the practice of learned didactic and experiential skills, most frequently in health care and legal settings, under the supervision of a credentialed practitioner.
Cooperative education: Special program offered by a department or school in which students alternate work and study, usually spending a number of weeks in study (typically full-time) and a number of weeks in employment away from campus (typically full-time). Alternatively, cooperative education may occur when students simultaneously attend classes part-time and work part-time during consecutive school semesters in an intentionally planned and coordinated way. Students receive academic credit for cooperative education when the experiences meet the criteria for credit (i.e., faculty supervision, reflective components, evidence of learning).
Field work: Supervised student research or practice carried out away from the institution and in direct contact with the people, natural phenomena, or other entities being studied; especially frequent in fields including anthropology, archaeology, sociology, social work, earth sciences, and environmental studies.
Internship: Sustained work experience in a student’s field of interest assessed by a faculty member and supervised by an employer who is not the faculty member. Work can be part-time or full-time, paid or unpaid, on-campus or off-campus. The design of the internship determines whether or not the student may earn academic credit or have a formal transcript notation.
Practicum: A course or student exercise involving practical experience in a work setting (whether paid or unpaid) as well as theoretical study, including supervised experience as part of professional pre-service education.
Service learning: A course or competency-based, credit-bearing educational experience in which students (a) participate in an organized service activity that meets identified community needs and (b) reflect on the service activity in such a way as to gain further understanding of course content, a broader appreciation of the discipline, and (c) an enhanced sense of civic responsibility.
Student teaching: A student in pre-professional and pre-service teacher education who is gaining required and evaluated experience in supervised teaching.
Study abroad: Students earn academic credit for coursework that occurs outside of one of the fifty states or the District of Columbia.
Identifying Attributes of Experiential Learning in Community Settings
In order to more fully track the richness and variations of students’ experiential learning on their transcripts and to identify which of the experiences occurred substantially in the community, each campus may identify appropriate courses with the following designations. The following formal designators may be applied to any course in the categories noted above. They may be used individually or in combination with each other.
Community-based research: This includes, but is not limited to, field work, e.g., courses in which students complete research in which they collect data in a community setting and/or share findings with community entities in a service-learning course or an internship.
Approved Transcript Notation: Community Based Research
Service-learning: Courses in which students participate in service learning as defined above.
Approved Transcript Notation: Organized Community Service Activity
Community: Courses in which students spend a significant amount, e.g., one-third, of their time in a community setting in ways that contribute to learning objectives of the course.
Approved Transcript Notation: Significant Time in Community Setting
Immersion: Courses in which students are immersed in a culture different from one’s own while extending the study of the course content. Such courses include, but are not limited to, courses taken as part of a study abroad experience. They may also include field work, practica, internships, and all other categories defined above, provided such experiences involve immersion in a culture different from that of the student.
Approved Transcript Notation: Immersed in Different Culture
Internal Tracking and Reporting
Courses will be identified in such a way that allows for consistent tracking and reporting of enrollments in courses using the categories and attributes listed above.
References
Bringle, R.G., and Hatcher, J.A. (1995). A service-learning curriculum for faculty. Michigan Journal of Community Service Learning, 2, 112-122.
Hawes, G.R., and Hawes, L.S. (1982). The concise dictionary of education. New York: Van Nostrand Reinhold Company.
Approved:
Academic Leadership Council (Oct, 2005)*
Notations to be reviewed in three years; amended by formal action in the interim
Academic Policies and Procedures Committee (December 2005)
Implemented at IUPUI Effective Spring 2006
Procedures for Adding Experiential Learning Notations
Requirement Designations attached to the individual classes will be used to process Experiential Learning notations. These designations in the SIS represent additional requirements that should be met in the completion of a particular class. Requirement Designations must be attached at the class level and will “roll” with Schedule of Classes rollover process into the next same term (i.e. Fall to Fall, Spring to Spring, Summer to Summer).
Steps:
Once all appropriate approvals have taken place at the school dean/chair level, Scheduling Officer for course department will notify Office of the Registrar which EL notation(s) should be attached to which class(es) (See list of approved notations below.) This will be done via the normal Schedule Proof/Schedule build process.
A Class Note will also be added to the UCOL Learning Communities block classes if there is at least one class as part of that block that has a community-based requirement.
Once enrolled, students will see the following notation on their study list:
Sample Grade Roster for a class with a Requirement Designation attached:
Notes will appear on the student transcript as follows:
The following Experiential Learning Notations have been approved and are in SIS Production. These will be used by the Office of the Registrar for tracking and reporting data related to Experiential Learning Designations:
Table for EL Requirement Designations (as of March 22, 2006):
Designation |
50-char Formal Description (note that will appear on transcript) |
|
EL01 |
Community Based Research |
|
EL02 |
Organized Community Service Activity |
|
EL03 |
Significant Time in Community Setting |
|
EL04 |
Immersed in Different Culture |
|
Designations below are numbered and set up as combinations of the 4 approved notations above in order to designate two EL notations, when appropriate. |
|
|
EL12 |
Community Based Resrch & Org'd Community Service |
EL1 & EL2 |
EL13 |
Significant Time in Community Based Research |
EL1 & EL3 |
EL14 |
Community Based Research in Different Culture |
EL1 & EL4 |
EL23 |
Significant Time in Organized Community Service |
EL2 & EL3 |
EL24 |
Org'd Community Service Immersed in Diff Culture |
EL2 & EL4 |
EL34 |
Significant Community Time Immersed in Diff Culture |
EL3 & EL4 |
The following report codes will be used by the Office of the Registrar for tracking and reporting data related to Experiential Learning Categories:
Course Attribute |
Attribute Values |
Description/Formal Description |
RPCD |
INE1 |
Clinical Education |
RPCD |
INE2 |
Cooperative Education |
RPCD |
INE3 |
Field Work |
RPCD |
INE4 |
Internship |
RPCD |
INE5 |
Practicum |
RPCD |
INE6 |
Service Learning |
RPCD |
INE7 |
Student Teaching |
RPCD |
INE8 |
Study Abroad |
In special cases where it is determined that an Experiential Learning notation should be added for an individual student, a Requirement Designation can be added by the Registrar via Enrollment Request.
ü If rosters have not been created for the term, drop/add form with instructor and department chair signature (sign on Dean’s signature line) should be submitted noting which EL should be added to which class.
ü If rosters have been created, the course department should submit a Grade Change form with all appropriate signatures, requesting that the appropriate EL Requirement be added to an individual student’s enrollment. On the Grade Change form, request a grade change from blank to appropriate Requirement Designation code and complete the Reason for Change section.
ü Department determines class
qualifies for special experiential learning notation and notifies Registrar via
Schedule Build process or email to Mary Anne Black
o Include which requirement designation should be
added
o Appropriate report code (is class an internship, field work, practicum, etc.)
ü Registrar adds appropriate EL notation, class note, report code, and department consent if requested.
ü Class note appears in class search and designation appears on student study list once enrolled.
ü Report codes and Requirement Designation codes will be used to run reports on the types of course and notations being used.
ü Final grade rosters created at end of term with field for course grade and field for requirement “grade” (satisfied or not satisfied).
ü Faculty member submits grade roster with both grades.
ü Course grade will appear on
official transcript
o If student satisfies experiential learning
requirement, notation will appear under class.
o If student does not satisfy, only course grade
will appear.
IUPUI is Indiana's premier urban research university. The campus enrolls more than 30,000 students in 21 schools and academic units.