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Registration GuideRegistration GuideArchived Registration Guides Alpha Index Course OfferingsCurrent Course OfferingsEducational Rights
Access, Confidentiality & Dis- |
Access, Confidentiality and Disclosure
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Under the Family Educational Rights and Privacy Act, when a student turns 18 years of age or attends a post secondary institution, the student, and not the parent, may access, seek to amend, and consent to disclosures of his or her education records. Students who wish to authorize access to their confidential student record information may use the Third Party Access feature available in Self Service. In rare circumstances, the University may invoke the FERPA exception which allows the institution to provide information to parents if the parent can prove their student is dependent by IRS standards.
In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to your parents, your spouse, a sponsor, etc.
While University officials are prohibited from releasing your confidential information, you may, at your discretion, grant permission to a third party to portions of your record via Self Service in OneStart.
To pursue granting of Third Party Access:
When you click the “I Accept” button as part of the process, you are indicating that:
- You understand that any and all personally identifiable information is protected under FERPA.
- You further understand that you may waive that protection and give access to your records to individuals of your choice.
- You agree to waive your rights under FERPA and allow the individual(s) you name to access designated financial and academic records as they are available through the self service Third Party Access application.
- You understand that you are responsible for changing, amending or rescinding this authorization at any time.
- You understand that this access will be revoked when your access to self service expires.
- You are responsible for making clear to the third parties to whom you grant access that this does not allow for University officials to release any information. This access is strictly limited to the self service application.
Please note that your authorization to release information will expire when your access to self service Self Service expires. At that time your third party guest's access will also expire. However, you may revoke your authorization at any time by removing access permission from a third party guest viewer through OneStart. Access can be revoked by deleting the record assigning access to your third party guest.
Certain student information maintained in the Office of the Registrar is considered public. The complete list appears above. The university maintains an on-line address book which allows a user to find a limited set of information for an individual student by searching on a student's name or university network id. The address book displays the student's school, and, if available, the student's e-mail address.
IUPUI uses a course management system called Oncourse. Through use of Oncourse, all students enrolled in a course section will see the names of their classmates unless a student has filed a restraint of information in the Office of the Registrar (see below). The list of names is only available to the instructor and those enrolled in the specific class and does not provide a student’s complete course schedule. A student’s course enrollment is available only to students enrolled in that course section and not to anyone outside of the university. Only the name will appear unless the individual student releases additional information to fellow classmates through use of the Oncourse Profile system.
If you do not want all or some of the information released to any person other than IUPUI faculty or staff, complete a Restraint of Release of Student Information Form and return it to the IUPUI Office of the Registrar. A confidentiality flag will be added to your record by the Office of the Registrar. The restrainer will also block all information from appearing in the on-line address book or to classmates in Oncourse.
To remove the restrainer, complete a Removal of the Restraint of Release of Student Information Form and return it to the IUPUI Office of the Registrar.
From time-to-time, the university is served with a subpoena for portions of a student's record. In these cases, we will write to the student or the student's attorney (if known) and inform them that unless we receive written notification that the student will attempt to quash the subpoena, we will provide the information requested, even if the student has placed a restriction on his or her record.
A number of IUPUI degree programs prohibit enrollment to anyone listed on the Indiana Sex Offender Registry. The Office of the Registrar will notify the school dean of any student on the Registry attempting to enroll in such programs.
Records of arrests and/or convictions and traffic accident information are public information and may be released to anyone making inquiry of the University Police.
For additional questions regarding the policy on the release of student information, contact the Office of the Registrar. For a full copy of the university policy on student records, see Appendix 4 in the Code of Student Rights, Responsibilities, and Conduct.
IUPUI does not provide lists of students or an individual student's address or phone number to outside businesses, agencies, students, or other parties. We will provide phone numbers in emergency situations and only following consultation with university police. However, because IUPUI participates in Federal Programs, we are required by Federal Law to make available to military recruiters the name, address, age, and prior military service status of all students at IUPUI.
The university sponsors an affinity credit card to IU students and alumni. A small portion of each charge is paid to the university while students and alumni have the opportunity to demonstrate their support of the university. A list of students is provided to the vendor each year for purposes of solicitation for this credit card only. Under terms of the contract the vendor may not share the list of students or alumni with other vendors. Students who have filed a restraint of release of information will not appear on this list.
Don't let identity thieves steal your future! - Read more from the United States Department of Education about protecting yourself against identity theft.