Office of the Registrar
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Faculty Procedure to Remove an Incomplete
- Pick up a Removal of Deferred Grade form in your
departmental or
school
recorder's office.
- Complete the form and return it to the Office of the Registrar through
the mail or in person during our
office hours. Do not
give the form to the student to deliver to us. Be sure to turn in the form
by the deadline before Incompletes automatically change to failing grades
(approximately 13 months after the end of the term in which the Incomplete
was awarded). It is still possible to change the grade after that conversion
has occurred, but it will require a
Change of Grade form.
If the student is completing the work for another instructor by attending
your class, provide the appropriate grade information to the original
instructor. He or she is responsible for filing the Removal of Incomplete
form with our office.
If the original instructor is no longer with the campus or is unavailable
(such as on sabbatical), provide the necessary information to the department
chair. He or she will file the form on behalf of the original instructor.
- If the student decides he or she wishes to withdraw from the course
rather than complete the work, the Removal of Incomplete form must also be
signed by the student's dean.
- We will notify the student through U.S. mail of the new grade and the
updated cumulative gpa.
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