Faculty Procedure to Remove an Incomplete

1. Pick up a Removal of Deferred Grade form in your departmental or school recorder's office.
2. Complete the form and return it to the Office of the Registrar through the mail or in person during our office hours. Do not give the form to the student to deliver to us. Be sure to turn in the form by the deadline before Incompletes automatically change to failing grades (approximately 13 months after the end of the term in which the Incomplete was awarded). It is still possible to change the grade after that conversion has occurred, but it will require a Change of Grade form.

   If the student is completing the work for another instructor by attending your class, provide the appropriate grade information to the original instructor. He or she is responsible for filing the Removal of Incomplete form with our office.

   If the original instructor is no longer with the campus or is unavailable (such as on sabbatical), provide the necessary information to the department chair. He or she will file the form on behalf of the original instructor.

3. If the student decides he or she wishes to withdraw from the course rather than complete the work, the Removal of Incomplete form must also be signed by the student's dean.
4. We will notify the student through U.S. mail of the new grade and the updated cumulative gpa.