Office of the Registrar

Faculty Procedure to Remove a Deferred Grade of R

1. Pick up a Removal of Deferred Grade form in your departmental or school recorder's office.
2. Complete the form and return it to the Office of the Registrar through the mail or in person during our office hours. Do not give the form to the student to deliver to us.

   If the student is completing the work for another instructor by attending your class, provide the appropriate grade information to the original instructor. He or she is responsible for filing the Removal of Deferred Grade form with our office.

   If the original instructor is no longer with the campus or is unavailable (such as on sabbatical), provide the necessary information to the department chair. He or she will file the form on behalf of the original instructor.
    

3. If the student decides he or she wishes to withdraw from the course rather than complete the work, the Removal of Deferred Grade form must also be signed by the student's dean.
4. If the entire class completes the work at one time, you may submit the original grade roster in lieu of individual forms.
5. We will notify the student through U.S. mail of the new grade and the updated cumulative gpa.