Scheduling and Use of Instructional Space at IUPUI

Effective Fall 2006

Policies and Fee Structure for Non-Instructional Use

Fees collected from the use of instructional space at IUPUI are used for the repair and replacement of classroom furnishings.

Category I: Internal Users

Instructional use for credit courses
Instructional use for non-credit courses
Academic support activities (e.g., placement testing, orientation)
Faculty/staff meetings
Meetings of groups with a direct and obvious connection to the institution (e.g., speakers sponsored by a department, programs directed to current or potential students)
Functions sponsored by university-recognized student organizations

Category II: External Users

Meetings of non-profit agencies
Meetings of civic groups
State and federal agencies

Category III: External Users

Groups charging for testing services other than IUPUI placement examinations
External users at the discretion of a facility owner provided the use is consistent with the mission of the university and the goals of the academic unit (e.g., law review course)

Limitations on Use of University Facilities

Space will not be used for non-university fund raising or religious services. Religious organizations may request space for meetings if sponsored by a recognized student organization. Use must be consistent with applicable policies detailed in the Academic Handbook and the Code of Student Rights, Responsibilities, and Conduct.

Recommended Pricing Structure

The fact that a member of an outside group may be an employee of the institution will not have a bearing on which level of fee is to be charged.

Pricing will be reviewed on an annual basis and adjusted as market conditions warrant.

Category I:	No charge
Category II:	Reduced rate
Category III:	Full rate

IUPUI classroom rental rates (Effective Fall 2006)

Size Full Day Full Rate Half Day Full Rate Full Day Rdcd Rate Half Day Rdcd Rate

75 or less $175 $105 $90 $55

76-125 $290 $175 $145 $90

126-175 $405 $245 $205 $125

176-215 $520 $315 $260 $160

216-425 $1,155 $695 $580 $350

Additional Services and Charges

Users who require additional services, such as technology/a-v support services will be charged the full cost of these services through a separate billing.

Dedicated Technician ($35.00 per hour)

Overtime rate charged on Saturdays and after 5:30 p.m. weekdays ($35.00 x 1.5 = $52.50 per hour).
Overtime rate charged on Sundays ($35.00 x 2 = $70.00 per hour).
A minimum of three hours technician time will be billed when a technician is requested during hours outside of regularly scheduled hours.

For additional information on UITS Classroom Services, link to http://www.iupui.edu/~uits/itr/guidelines.htm

Conference Center Coordination

New requests for space from external users will be routed through the Conference Center to ensure coordination of services and effective use of facilities. The Conference Center will serve as a screening agent for these requests and will coordinate all aspects of booking space with the office controlling the space, including billing and collection of any fees.

8/23/2006